Embassy Suites by Hilton La Quinta Hotel & Spa, at 50-777 Santa Rosa Plaza, has 8,671 sq ft of event space across seven meeting rooms, led by the 5,292 sq ft Santa Rosa Ballroom. Above the Line provides audio, video, lighting and LED for meetings, dinners and weddings at the hotel.
The hotel pairs the Santa Rosa and San Jacinto ballrooms, each divisible into three, with a boardroom. We size sound, video and lighting to each room from the hotel's own chart.
Room names, sizes and capacities come from the hotel's Events page at hilton.com. Photos are the hotel's own. Production notes describe a typical Above the Line setup for each space.
The hotel's largest room, for receptions of up to 500 and theater seating for 450.
Reception 500 · Theater 450 · Banquet 380 · Schoolroom 270
For a 380-guest awards dinner in the Santa Rosa Ballroom, we set a stage with two screens and a podium mic, and add stage wash so winners look good on camera.
The three sections of the ballroom, for sessions of up to 160 theater style.
Santa Rosa A: Banquet 180 · Theater 160 · U-shape 110 · Conference 80
For a classroom session in a Santa Rosa section, we put the screen at the front of the room, with a presenter lavalier and two speakers on stands.
A second ballroom for receptions of up to 280.
Reception 280 · Theater 210 · Schoolroom 150
For a 210-seat breakout in the San Jacinto Ballroom, we use a single wide screen and a small speaker system, with a handheld mic for questions.
Smaller rooms for meetings of up to 70 theater style, or 100 at a banquet.
Each: Banquet 100 · Theater 70 · Conference 50 · U-shape 50
For three breakouts in San Jacinto A, B and C, we give each room a projector, screen and speakerphone, so sessions can run at the same time.
A boardroom for meetings of up to 14.
Conference 14
For a meeting in the Boardroom, we add a display and a conference camera bar, so remote attendees can see the whole table.
All figures come from the capacity chart on the hotel's Events page. The chart does not list room dimensions or ceiling heights.
| Room | Sq ft | Theater | Schoolroom | Conference | Hollow square | U-shape | Reception | Banquet |
|---|---|---|---|---|---|---|---|---|
| Santa Rosa Ballroom | ||||||||
| Santa Rosa Ballroom | 5,292 | 450 | 270 | 500 | 380 | |||
| Santa Rosa A1 | 1,836 | 160 | 50 | 80 | 60 | 110 | 50 | 180 |
| Santa Rosa B | 1,620 | 130 | 70 | 32 | 46 | 42 | 55 | 110 |
| Santa Rosa C | 1,836 | 160 | 80 | 34 | 48 | 44 | 65 | 110 |
| San Jacinto Ballroom | ||||||||
| San Jacinto Ballroom1 | 2,835 | 210 | 150 | 280 | 50 | |||
| San Jacinto A1 | 945 | 70 | 50 | 50 | 30 | 50 | 40 | 100 |
| San Jacinto B1 | 945 | 70 | 50 | 50 | 30 | 50 | 40 | 100 |
| San Jacinto C1 | 945 | 70 | 50 | 24 | 44 | 34 | 40 | 100 |
| Boardroom | ||||||||
| Boardroom | 544 | 14 | ||||||
Sources: Events at hilton.com. Retrieved October 25, 2026. A blank cell means the figure is not published.
1 The chart lists reception figures below the banquet figures for Santa Rosa A and San Jacinto A–C, and a banquet figure of 50 for the San Jacinto Ballroom. They are shown as published; confirm them with the hotel.
The Events page text describes over 5,000 sq ft of event space; the stats above use the 8,671 sq ft total on the same page.
Not an official Hilton website. Confirm every capacity with the hotel before contracting.
Wireless and podium mics with a PA tuned for the Santa Rosa Ballroom.
Projection and bright LED displays sized to each room and its daylight.
Warm lighting and uplighting for dinners, receptions and award nights.
LED walls for general sessions, launches and award moments.
Cameras, switching and streaming for hybrid meetings and boardrooms.
We draw layouts from Embassy Suites La Quinta's own room specs and a site walk.
Weather-rated audio and lighting for terraces and outdoor spaces.
Itemized budgets for Embassy Suites La Quinta, with every line explained.
Our technicians work alongside the hotel's event team from load-in to strike.
Gear ships from our own Southern California warehouses.
We maintain our inventory from VUE, Shure, Barco, Avid, Yamaha and Sony.
We work in La Quinta and across the Coachella Valley every week, from Palm Desert and Indian Wells to Rancho Mirage and Palm Springs.
We build walk-in loops, sponsor slides and award graphics sized to your screens.
Our itemized budgets match what is actually in the room.
We keep you updated clearly and consistently from proposal to strike.
Our proposals are drawn from the hotel's own room specs.
In 16 years and 2,113 events, including 85 concerts, our team has handled everything from early design to show day.
Learn More →We support meetings, dinners and weddings, from the Santa Rosa Ballroom to the Boardroom.
Learn More →Above the Line, your AV partner at Embassy Suites by Hilton La Quinta Hotel & Spa. Succeed Today →
Send your RFP or event plan for Embassy Suites La Quinta, and we'll return an itemized quote.
